Administrative Assistant in Security and Information Management Division/Security Unit

• To provide general administrative support to the Senior Security Officers;
• To provide administrative support for guards shift planning;
• To provide administrative support in distribution of crypto products;
• To provide administrative support in procurement and finance procedures;
• To provide administrative support in handling Data Protection procedures;
• To support the document flows and archiving, including via ARES;
• To support in drafting notes, letters, reports and follow ups on documents;
• To carry out data entry and support an administration and monitoring of electronic databases and SEC intranet;
• To assist in the organisations of online and physical meetings and drafting minutes as necessary;
• To assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
• Horizontal administrative assistance Unit, including agenda and meeting planning.

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

• contract of employment through the Employment Agency;
• daily remuneration: 71,82€ net;
• medical care, sport card;
• opportunity for development and promotion;
• hybrid working option;
• convenient location of the office - the centre of Warsaw;

Application deadline: until 23.10.2025

Please be advised that only resumes in English will be considered.