Administrative Assistant in Operational Support Division / Operational Preparedness and Deployment Unit / Deployment Sector

• to provide administrative support in general administrative procedures;
• to support the document flows and archiving;
• to support in drafting notes, letters, reports and follow ups on documents;
• to carry out data entry and support an administration and monitoring of electronic databases; especially Mission Travel related administration;
• to assist in handling correspondence, arranging missions, validating mission claims in line with the financial rules
• to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
• to assist in the preparation of statistical data (tables, graphs and charts);
• to track and file mission expense reports;
• to monitor functional mailboxes and communicate with internal and external parties;
• to support in drafting reports in various areas related to activities.

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

• contract of employment through the Employment Agency;
• daily remuneration: 76,36€ net;
• medical care, sport card;
• opportunity for development and promotion;
• hybrid working option;
• convenient location of the office - the centre of Warsaw;

Application deadline: until 06.03.2026

Please be advised that only resumes in English will be considered.