IP Assistant / Paralegal

About AIPEX:

AIPEX is a pan-European Intellectual Property (IP) law firm with offices in major cities across Europe. We serve as the regional counsel for multi-nationals and corporations, providing innovative solutions to the complex challenges of managing intellectual property portfolios in Europe’s dynamic and multi-jurisdictional landscape. AIPEX offers a seamless, single-point-of-entry service for clients navigating the European IP scene. With a team and offices situated across Europe, we serve as the umbrella company, managing and assisting clients in a fast paced, detail orientated environment from within the heart of Europe.

Key Operational Responsibilities

As a key player in managing our clients European IP Portfolios, you will collaborate closely with fellow IP Portfolio paralegals, the Marketing Executive, the Office Assistant, and the directors of AIPEX.

• Track and manage email traffic and physical correspondence
• Create and update dockets in the Document Management System
• Oversee European and PCT application procedures
• Validate European granted patents across multiple countries
• Prepare and send invoices to clients
• Monitor and manage deadlines
• Maintain contact with colleagues across Europe
• Act as a pivotal link between partners and clients
• Keep procedures up to date and efficient

• Passion for delivering exceptional client service
• Minimal 1 year experience in IP portfolio management
• Commitment to a minimum of 40 hours per week
• High proficiency in verbal and written English - C1/C2

• Autonomy in your role
• Work from anywhere in Poland, 100% remote or hybrid
• Opportunities to travel and meet clients and colleagues at AIPEX offices
• Flexible work time and location: get the job done!
• A chance to be part of a unique, pan-European IP law firm
• Being a part of a highly professional and motivated team
• Career development opportunities