Administrative Assistant in Human Resources and Corporate Services Division / Legal and Procurement Unit / Procurement Sector

• To co-ordinate and monitor the workflow of documents;
• To draft notes, letters, reports and follow up on them;
• To prepare statistical data (tables, graphs and charts) and reports;
• To prepare VAT exemption certificates for contractors;
• To perform administrative tasks as required (including data entry tasks in PROC systems); -
• To contact business units and explain how PROC system work or to guide in specific cases (for example in Ares system);
• To support procurement officers in their tasks as required

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

• contract of employment through the Employment Agency;
• daily remuneration: 71,82€ net;
• medical care, sport card;
• opportunity for development and promotion;
• hybrid working option;
• convenient location of the office - the centre of Warsaw;

Application deadline: until 29.09.2025

Please be advised that only resumes in English will be considered.