Administrative Assistant in Field Logistics and Services Sector / Logistics Unit/ Equipment and Logistics Division

• Logbook and Training Material Management: Support the creation and maintenance of logbooks and technical equipment (TE) training materials, ensuring that they are up- to-date, accurate, and relevant to the needs of Field.
• Logisticians and other stakeholders.
• Training Planning, Organisation and Delivery: Support the planning, organisation and delivery of trainings (in the field and in the HQ), including the development of training schedules, agendas, and materials, the coordination of training facilities, equipment, and personnel, and ensure that all trainings are delivered in a timely and effective manner.
• Equipment Documentation: Support the development and maintenance of up-to-date manuals and documents on technical equipment, ensuring that they are accurate, complete, and easily accessible to all stakeholders.
• TE Support Issue Management: Update and maintain a record of pending TE support issues, ensuring that all issues are properly tracked, prioritized, and resolved in a timely manner.
• Remote Support: Provide remote support to Field Logisticians in TE trainings delivered in the field, including the provision of technical guidance, troubleshooting, and other forms of assistance as needed

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

• contract of employment through the Employment Agency;
• daily remuneration: 71,82€ net;
• medical care, sport card;
• opportunity for development and promotion;
• hybrid working option;
• convenient location of the office - the centre of Warsaw;

Application deadline: until 20.10.2025

Please be advised that only resumes in English will be considered.